Final Grades and Grade Point Averages
Grade Reports
Upon completion of each semester, you may view grades for courses in which you were officially registered through your Student Portal. You are responsible to ensure the accuracy of this information.
Grade Point Averages
Satisfactory progress toward completion of a degree program is judged on the basis of cumulative grade point average. The grade point average (GPA) is calculated on a semester basis by adding the quality points earned in each course and dividing by the number of credit hours in which you are enrolled. Pass/fail credit hours are not used in calculating GPA or cumulative GPA. Similarly, grades from transfer credits are not considered when calculating your GPA or cumulative GPA. The cumulative GPA (CGPA) is the average calculated by adding the total quality points you have earned in all courses and dividing the total by the sum of all attempted credit hours in which you have been enrolled at Ambrose University.
Letter Grade and Grade Point Average
The grading system used at Ambrose University is the Alberta Common Grading Scale, also known as the Alpha 4.00 Grading Scale. Grades have the following meanings:
|
Grade |
Interpretation |
Grade Points |
|---|---|---|
| A+ | Mastery: Comprehensive understanding of subject matter | 4.00 |
| A | 4.00 | |
| A- | 3.70 | |
| B+ | Proficient: Well-developed understanding of subject matter | 3.30 |
| B | 3.00 | |
| B- | 2.70 | |
| C+ | Basic: Developing understanding of subject matter | 2.30 |
| C | 2.00 | |
| C- | 1.70 | |
| D+ | Minimal Pass: Limited understanding of subject matter | 1.30 |
| D | 1.00 | |
| F | Failure: Failure to meet course requirements | 0.00 |
| AE | Aegrotat | No grade points |
| AU | Audit | No grade points |
| AUF | Audit Fail | No grade points |
| FR | Failed Repeat | No grade points |
| P | Pass | No grade points |
| R | Repeat | No grade points |
| TX | Time Extension | No grade points |
| W | Withdrawal | No grade points |
Because of the nature of the Alpha 4.00 system, there can be no uniform university-wide conversion scale. The relationship between raw scores (e.g. percentages) and the resultant letter grade will depend on the nature of the course and the instructor’s assessment of the level of each class, compared to similar classes taught previously.
Aegrotat Grade
The Academic Affairs Committee may authorize a final grade of ‘Aegrotat’ when course requirements are not met due to prolonged illness or other circumstances beyond a student’s control.
Deans’ List
The Deans’ List recognizes superior academic achievement. Deans’ List achievements at Ambrose will be recorded each semester on your official transcript.
At the end of each academic semester, the Vice President, Academic Affairs of Ambrose publishes a list of students who have earned at least a 3.50 GPA during the preceding semester on a minimum of 12 graded credits at Ambrose University. This applies to students in diploma and degree programs only. Students with incomplete grades are not eligible for Deans’ List.
Appeal of Final Grades
You are responsible for ensuring the accuracy of information on your transcript. There are three levels to a final grade appeal. The first two levels are adjudicated on the academic merit of a students’ work. The third level of the appeal process is based solely on the process by which the academic appeal decision was reached. During the course of the grade appeal process, a student retains the right to participate in all classes until a final decision is given.
Level 1
An appeal for change of final grade begins with the course instructor within 5 business days of receiving notification of the final grade. If the instructor agrees to change the final grade, the instructor must submit a Change of Grade form to the Office of the Registrar.
Level 2
If you are not satisfied with the decision at Level 1, you may initiate Level 2 of the process by applying for an appeal through the Office of the Registrar. An application for a final grade appeal must be submitted on the appropriate form within 15 days of receiving notice of the final grade. If the chair is also the instructor responsible for the course grade, the form shall be conveyed to the dean of the faculty offering the course.
The Chair (or designate) has the authority to take any action s/he determines is appropriate in adjudicating the grade appeal. At the Chair’s discretion, the final grade may be increased, decreased, or left unchanged. The Chair’s decision must be recorded on the appeal form which is to be returned to the Office of the Registrar no later than 10 business days after receiving the appeal. The Chair is responsible for providing the student and instructor with written notification of the decision and ensuring the Registrar is copied on the communication.
Level 3
If you are not satisfied with the decision of the Chair, for a fee, the application will be reviewed by the Academic Appeals Committee. An appeal form must be submitted to the Office of the Registrar no later than 7 business days after a decision at Level 2. The Chair of the Academic Appeals committee must be satisfied there are grounds for a Level 3 appeal (see Procedures for Appeal section in this Calendar for grounds for appeal). If the Chair is not satisfied that the appeal has merit, s/he may deny it. If an Academic Appeals committee is convened, the meeting must occur no later than 20 working days after receipt of the original notice of appeal of the Chair’s decision. The appeals committee has the authority to take any action it determines is appropriate in adjudicating the appeal. The decision of the Academic Appeals committee is final. If the appeal is successful, the fee will be reimbursed. The Chair of the Academic Appeals Committee is responsible for providing the student, chair and instructor with written notification of the decision and ensuring the Registrar is copied on the communication.